To turn messy meeting notes into action, run these four prompts: clean the raw notes into a structured summary, extract owned action items with deadlines, draft a team recap message, then prep follow-up questions. Paste your notes, enter the meeting type and team, and copy each prompt into ChatGPT, then log tasks in Notion.
Fill these in and every prompt below updates instantly — then copy.
From chaos to a clean summary.
Act as an executive assistant. Here are my raw notes from a [Type of meeting] with [Who was involved]: [NOTES]. Turn them into a structured summary: key decisions, topics discussed, and open questions. Keep it factual — do not invent anything not in the notes.
Pro tip: Paste your real notes or transcript into [NOTES]; the cleaner the input, the sharper the summary.
Owned, dated, unambiguous tasks.
From the [Type of meeting] summary, extract a clear action-item list for [Who was involved]: task, owner (if stated), and due date (if stated). Flag any task with no clear owner or deadline as "needs confirmation".
Pro tip: An action item without an owner and a date is a wish — flag those before the meeting is forgotten.
A message you can send in one click.
Write a recap message for [Who was involved] after the [Type of meeting], in a [Recap tone] voice: a 2-line summary, key decisions, the action items with owners, and the next meeting date placeholder. Formatted to paste into Slack or email.
Pro tip: Send the recap within an hour — momentum and accountability drop fast after a meeting ends.
Close the loops the meeting left open.
List the unresolved items from the [Type of meeting] with [Who was involved] as specific follow-up questions, addressed to the right person where possible, so nothing falls through the cracks before next time.
Pro tip: Turn every "we'll figure it out later" into a written question with a name attached.
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